===================================================================== February 15, 1993 GENERAL: On behalf of C.B.G., Limited and MLA Management Associates, Inc. , once again, we would like to thank everyone who has been so helpful over the past few months, in working with us to keep the services in the Valley flowing. We have had a number of challenges both man-made and produced by mother nature. We are particularly pleased with the response to our request for the payment of annual maintenance fees. The cooperation of property owners during the December 3 day record blizzard was appreciated. The income from '93 maintenance fees will allow us to continue the level of service anticipated in the budgets, together with the plan for improved roads maintenance in the spring. The continued cooperation of all owners is essential to keep the costs of services in line. Likewise, the work to be done on the pool and tennis area is being scheduled for early spring. MAINTENANCE FEES AND BUDGETS: Over 800 property owners have paid their maintenance fees for 1993 as this is being prepared. The grace period for payment continues until February 15th. After that date, active efforts will be made to collect outstanding assessments to assure that all services can continue as budgeted. Many thanks to all for their help during these difficult times. The last three months of 1992 were extremely tight from a budget standpoint. The amount of revenue coming in had to be supplemented by advances from First Eastern Bank, which must'be paid back. These advances were required just to keep the security staff in place, do essential maintenance, including coping with major snow storms and major repairs to sewer and water systems, prepare reports to the bankruptcy courts as required for those functions under our supervision and communicate with owners. The budgets for 1993 are key operating documents and will dictate the level of services that can be provided in the next few months. We are working actively to collect the funds due from delinquent owners for 1992 and prior year's assessments. These funds will be used to pay back bills for road maintenance and other services from these past few months. COMMUNITY USE OF CLUBHOUSE: The Managing Agent has committed itself to providing a program of access to the Clubhouse and the pool and tennis complex for community and private parties. Attached is a copy of the rules and regulations for requesting community use of the Clubhouse. If an event is to be for community-wide participation, then there is no fee. If an event is for a private party, the cost is $15 per hour (minimum 4 hours). The fees will be used to pay the extra cost for heat and lighting, etc., not included in the budget. All events will be limited by the size of the Clubhouse. LITTERING IN THE COMMUNITY - $500 REWARD: The Pennsylvania Department of Environmental Resources (DER) has made several visits to the community over the past few weeks. There have been repeated incidents of improper disposal of trash in the community, including along roadways, next to amenities and commercial areas. Please note, since the commercial facilities are not currently in operation, the only persons in the Valley are property owners and their respective contractors. We have been forced to clean up trash illegally disposed of in the community at the expense of our budget. C.B.G., LIMITED HAS ANNOUNCED THAT THEY WILL PROSECUTE TO THE FULLEST EXTENT OF THE LAW ANY PERSONS OR FIRM FOUND TO HAVE IMPROPERLY DISPOSED OF TRASH ON THE COMMON PROPERTY OR IN COMMERCIAL AREAS. A $500 REWARD IS OFFERED FOR INFORMATION LEADING TO THE ARREST AND CONVICTION OF PERSONS ILLEGALLY DISPOSING OF TRASH IN THE COMMUNITY. Residents are reminded that they are responsible for their own household and contractor's trash and debris. Call any time, day or night, if you suspect illegal dumping (717) 384-6286. SUMMER PLANS IN SIGHT - LIFEGUARDS/MAINTENANCE WORKERS HELP WANTED: CERTIFIED EXPERIENCED LIFEGUARDS FOR VALLEY BEACH AND POOL '93 SUMMER SEASON. STOP AT SECURITY GATE FOR APPLICATION FOR EMPLOYMENT. Lifeguards will be selected based on experience, maturity, physical ability, flexibility in working hours and willingness to work a variety of tasks associated with pool and beach operations, including guarding and maintenance. A mature person is also being sought to supervise staff selected. We are pleased, to place this notice. We are confident that everything will be in readiness for the summer season. We have budgeted for the operation of the pool and beach this summer on a schedule that will meet the needs of a majority of our property owners. Due to limited finances, the beach will be guarded ONLY Friday, Saturday, Sunday and holidays between 12:00 noon and 5:00 pm. Other times, parents must accompany children. The pool is planned to be open weekends from Memorial Day (including Monday of Memorial Day) to July 4th and seven (7) days per week thereafter. Pool hours will be 11:00 am to 6:00 pm on weekends and 12:00 noon to 5:00 pm weekdays - if finances permit! ROAD WORK PLANNED: We are well aware of the,severe problems created by the variations in weather this winter to the roads. This is particularly true of roads in E & EA. . The water conditions and freeze thaw cycles have compounded difficult situations. We are in the process of securing bids for both regrading existing shale roads, applying additional stone to roads, patching potholes in paved roads and to do ditching and drainage work essential to maintain roadways. At the present time ' there are no funds in the budget to build new roads. IF YOU HAVE A PARTICULARLY BAD SECTION OF ROAD, PLEASE COMPLETE A SUGGESTION AND COMPLAINT FORM AT THE SECURITY GATE AND WE WILL PUT IT ON OUR PRIORITY LIST. USE AGREEMENT VALLEY OF LAKES SWIM, TENNIS CLUB & OTHE-R AMENITIES General Rules and Requlations: The Swim and Tennis Club may, at the discretion of the Managing Agent, be used by individual Valley of Lakes property owners in good standing for personally conducted, family-oriented, social events and community events. Owners may also conduct events open to all property owners, upon request. The Managing Agent, however, specifically reserves the right to refuse the use of the facility to owners not in good standing, for failure to pay outstanding maintenance fees, or property owners with outstanding violations of covenants and restrictions or rules and regulations. Property owners wishing to use the facility must fully complete a use application and submit it to the Managing Agent at least four (4) weeks in advance of the requested date. The Managing Agent will schedule the event, should it not conflict with any other planned event, within seven (7) business days of receipt and mail approval or disapproval to applicant and forward notice of application to C.B.G., Limited for information. Applications for community events open to all owners in good standing shall be responsible individual property owners who shall sign the application and appropriate acknowledgment of responsibility. Large events, over 25 persons, may require assignment of a paid employee or responsible volunteer and require reimbursement of cost, which may be collect in the form of an activity fee. If the application fbr private event is approved, the property owner will deliver the sum of $15.00 per hour reserved (minimum 4 hours = $60.00) rental fee (private parties only) plus a cash deposit of $ 50.00 payable to C.B.G.-MLA General Account at least seven (7) days prior to the event. This money will be used to offset cost of extra heat, lighting, staff, wear and tear and deposit shall be returned in one (1) week, net of any damage or clean up expense. The property owner(s) submitting the request agrees to abide by all rules contained in this agreement, and assumes all responsibility for the conduct, safety and welfare of persons attending the event. The property owner(s) also agrees to hold harmless any and all persons responsible for the facility. Specific Rules: Applicant and his/her guests shall art all times prior to use remain an owner or guest of owner in good standing as defined above. Upon the opening of the building for an event, the property owner will examine and immediately report any visible damage or disrepair. Should he/she not do so, he/she will be responsible for any such damage found after his/her use. No alcoholic beverages will be permitted on the premises at any time. Applicant(s) shall, at all times the event is conducted, be personally present at the event. Unless specific arrangements have been made prior to the event, set up must be accomplished no more than four (4) hours before the scheduled event is to begin. No decorations, signs, etc. may be put onto the walls, ceiling or windows which may damage them. Any and all food, beverages, decorations, signs, etc. will be removed by the property owner(s). Spillages will be completely cleaned up and the facility left broom-clean. All garbage and trash will be removed by the property owner for disposal at their private residences. Cost of trash removal will be deducted from deposit if applicant does not remove same. Should noise complaints be received, the property owner will receive one (1) warning to quell the annoyance. Upon a second call, should security personnel find cause, the event will be immediately terminated and the facility closed. At the conclusion of the event, the property owner will call the security office, or in their absence, the security officer at the Nuremberg entrance, to inspect and close the premises. The property owner is responsible for the premises until this officer or responsible designee closes it. On the day following the event, an inspection will be made of the facility. Should any damage or disrepair be found, or all cleanup conditions not met, the Managing Agent will use some or all of the deposit money to put the facility back into proper order. Monies not used will be returned.
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